Despite the revolutions created by email in the ways in which we are able to communicate with colleagues, customers, suppliers and other contacts around the world, the sending of business mail through the postal service is still necessary for most businesses. Whether you’re sending out invoices and receipts, marketing and promotional material or appointment confirmation letters and reminders, you’ll probably find that you generate more office mail than you think.
The Royal Mail put their postage charges up considerably last April, meaning that the costs of sending out business mail can be crippling. For charities, not-for-profit organisations, small businesses and new start-ups, this increase in charges can really spell bad news, and for many the budgets simply won’t stretch far enough. Email is fantastic, but isn’t always possible or the best means of communication depending on what type of business mail needs to be sent out. Sending out the odd letter here and there means that it’s easy to overlook just how much postage can cost, but when the time comes for sending out hundreds of letters at once, the price for stamps or franking charges can be a huge shock.
Out of control postage charges needn’t spell the end however. Using an office mail service can save you not just money spent on postage and printing, but also time spent on folding, stuffing, addressing, franking or queuing at the Post Office too. Most organisations which use a mail fulfilment service find that not only are they making savings of up to 60%, but they are also helping to reduce their carbon footprint too. Mail fulfilment companies are able to concentrate on this one service and so can provide their services at reduced costs to customers, particularly if you are able to send mail to them directly from your computer without having to post it to them first.